APA format in Google Docs: 7th edition setup, step by step
Quick answer
In Google Docs, apply APA 7 like this: File, Page setup (Letter size, 1-inch margins); a permitted font; Format, Line & paragraph spacing, Double; a 0.5-inch first-line indent; and page numbers at the top right from the Insert menu. Then save a copy as a model.
How do I set up Google Docs for APA 7?
Five settings. Do them in a blank document and keep it as a model with File, Make a copy.
Step 1: page and margins
Open File, then Page setup. Choose Letter and enter 1" in all four margins. Click Set as default so new documents start this way.
Step 2: font
Select all text and choose a permitted font: Times New Roman 12 pt, Arial 11 pt or Georgia 11 pt. Calibri may not be available in your account, so pick another if it is missing.
Step 3: spacing
In Format, Line & paragraph spacing, choose Double. Then click Remove space after paragraph so no gaps appear between paragraphs.
Step 4: indent
In Format, Align & indent, Indentation options. Under Special, choose First line and enter 0.5". For the reference list, choose Hanging.
Step 5: page numbers
In Insert, Page numbers, choose the option that puts the number at the top right and tick "Show on first page."
How do I use the citation tool?
Under Tools, Citations, choose APA. Add sources by title, URL or ISBN and insert the citation. Check each result against its guide: book, article or website.
Checklist
- Letter paper and 1-inch margins
- Permitted font
- Double spacing, no space after paragraphs
- 0.5-inch indent; hanging in references
- Page number at top right, also on page 1
Frequently asked questions
How do I do APA 7 in Google Docs?
Set 1-inch margins in Page setup, choose a permitted font, apply double spacing with no space after paragraphs, add a 0.5-inch first-line indent and turn on the top-right page number.
How do I make a hanging indent in Google Docs?
Select the references, open Format, Align & indent, Indentation options. Under Special, choose Hanging and enter 0.5 inch. The first line stays at the margin and the rest move in.
Can Google Docs create APA citations?
Yes. Under Tools, Citations, choose APA and add your sources. The tool inserts the in-text citation and builds the list. Check each result, since it can stumble on group authors, dates and title capitalization.